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Cordova Electric Cooperative > Minutes  > February 2020
Cordova Electric Cooperative

February 2020

CORDOVA ELECTRIC COOPERATIVE, INC.

REGULAR BOARD MEETING

February 26, 2020

The Regular Meeting of the Board of Directors of Cordova Electric Cooperative, Inc. was called to order at 6:00 p.m. by Vice Chair Cook. Members present were Faulkner, Cooper, Ranney, and Phillips. Director Pegau was absent. Also present were Manager of Administration and Finance Merritt, Manager of Generation and Distribution Newlun, Executive Assistant/HR Bailer (Recorder), and Project and Technology Manager Kuntz. CEO Koplin participated via GoToMeeting.

MEMBERSHIP PARTICIPATION

None

APPROVAL OF AGENDA

Cooper moved and Phillips seconded to approve the Agenda as presented. Voice vote: Unanimous

CONSENT AGENDA

Phillips moved and Cooper seconded to approve the consent agenda that includes the following:

a) Minutes of January 22, 2020 Board Meeting

Voice vote: Unanimous. Motion carried.

MANAGEMENT REPORTS

CEO REPORTS

CEO Written Report

Electrify Alaska Conference: We are making good progress on the planning for the conference and have included a draft agenda, tour flyer, and sponsorship request. Sponsorships and registrations are starting to roll in. We will be asking the Board what participation roles you would be interested in – brief welcomes or statements during the conference and/or tours, the opening community reception, introduction of keynotes, etc. The Alaska Power Association (APA) and Southeast Conference (SEC) have been spreading the word to the utilities and encouraging registration. Humpback Creek Penstock Rehabilitation: We are working with vendors to clarify the schedule and contract(s) for completion of the maintenance work and expect to have updates in 2-3 weeks. Power Creek Dam Replacement: Is likely on hold until at least early spring or summer.

BESS Update: Sandia National Labs has added a staff and a project to help us measure the cost and savings of the battery now that it is in service. Pacific Northwest National Labs is helping us with data collection and analysis to help optimize performance.

Orca Boiler Update: Work is still in progress but gave way to the technical interchange meeting in Cordova and the new micro Phaser Measurement Unit (PMU) meter installations on the battery and Power Creek over the last two weeks.

RADIANCE Project Update: The Advanced Metering Infrastructure (AMI) is the main project work right now and we hope to have the choice narrowed down by the end of the month. Solar Panel Installation and Assessment Update. CEC has provided additional information to Arctic Engineering, who will be on site the first week of March to review work to date. The data collector arrived for our pilot solar installation so ACEP staff will be scheduled to help us install the panels and start collecting data (and solar energy).

CEO Travel: I will be in Washington, D.C. next week for energy and congressional staff meetings. I have also agreed to a one-day panel in Seattle March 6th (a Friday) for the Department of Energy’s new Energy Storage Grand Challenge program with senior Department of Energy Staff. I will be calling in the for the February Board meeting which has a light agenda to answer any questions.

CEO Evaluation

NRECA now offers a CEO 360-degree evaluation service that we are going to use. It is very affordable and presented by professionals in the field – a simple on-line process that provides the Board and CEO an outside perspective on CEO performance and development opportunities and goals. CEC Audit and Crater Lake write down: The audit staff left early which is usually a good indication that they like what they are seeing in the tests and checks. The auditor usually offers to attend in person or provide a remote presentation. With the possibility of new Board members in March and a fairly significant write down (expensing) of Crater Lake work of $660,000 since the project is not likely to be constructed, I would recommend having an in-person presentation this year.

CEO Verbal Report

Koplin mentioned CEC hired NRECA (National Rural Electric Cooperative Association) personnel to conduct a 360o CEO evaluation and that he emailed the Board, employees, and peers that NRECA may be contacting them to take part in the evaluation. Cooper asked if this was a separate evaluation than the one the Board is currently working on and Koplin said it is. Koplin said the Board should complete the normal evaluation to turn in to Chairman Pegau, then complete the NRECA 360o evaluation questionnaire that NRECA will be emailing.

Discussion on the BESS project and Sandia National Labs service.

Director asked if the Power Creek dam replacement is on hold until spring due to the weather and Koplin said yes, it is due to the snowpack and avalanche danger.

ADMINISTRATIVE REPORTS

Merritt reviewed and answered questions regarding the following reports:

Revenue Report for January

Cash Flow Report for January

Cash Disbursements for January

Purchase Order Report

Generation & Sales Statistics

NEW BUSINESS

None

UNFINISHED BUSINES

CEO Evaluation – Cook said this was explained during the CEO Report. Board had no further

questions.

INFORMATION ITEMS

CEO Travel – Noted

Board attendance at regular meetings – Noted

Electrify Alaska! Conference – Meeting materials and update – Noted

OTHER ITEMS

Policy Review

Policy #50B – Request for Cooperative Information – Board asked to have CEC Counsel review the policy for any edits as it has not been changed since 2004.

Policy #51E – Contributions and Community Participation – Noted

EXECUTIVE SESSION

None

PENDING AGENDA

Review Board Evaluation Quarterly (January/April/July/October)

CEC Annual Meeting – Monday, March 23, 2020

CEO Evaluation – March

BOARD PENDING EVENTS CALENDAR

Noted.

SUMMARY OF BOARD DIRECTION TO CEO

Have CEC Counsel review Policy #50B – Request for Cooperative Information for any edits as it has not been changed since 2004.

BOARD COMMENTS

Phillips – Thanks for a quick meeting. Thank you to staff, we had another good month.

Ranney – Thanks for a great meeting.

Faulkner – This was a quick meeting and it demonstrates staff and the Board are streamlining things.

Thank you to staff.

Cooper – Referenced the CEO Report and agrees with Koplin’s suggestion and reasons for having the auditor present the audit in person.

Cook – Talked about attending the Alaska Power Association Legislative Conference in Juneau saying things went well in the meetings, however, there’s no money on the hill. He will bring the ACRE packets to another meeting to give to Directors.

Phillips moved and Cooper seconded to adjourn at 6:25 p.m.

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