REGULAR MEETING AGENDA: Wednesday, January 22, 2020

CORDOVA ELECTRIC COOPERATIVE REGULAR MEETING AGENDA Wednesday, January 22, 2020 6:00 p.m. CEC Boardroom

* = Action Item

Page

1. CALL TO ORDER

2. ROLL CALL

3. MEMBERSHIP PARTICIPATION

4. APPROVAL OF AGENDA

5. CONSENT AGENDA

a) Minutes of Special Meeting on November 21, 2019 (CFC Training) 3

b) Minutes of Meeting of December 18, 2019 Meeting 4-9

c) Approve New Members – 10/01/19 – 1/16/2020 10

6. MANAGEMENT REPORTS

a) CEO Report 11-13

b) Administrative Reports

• Revenue Report for December 14

• Cash Flow Report for December (Handout)

• Cash Disbursements for December (Handout)

• Purchase Order Report 15

• Debt Summary – December 2019 16

• Generation & Sales Statistics 17-21

7. NEW BUSINESS

a) *Approval of Tally Committee 22

b) *Electrify Alaska Conference – Conference Coordinator 23-29

c) *Purchase Order #2225 to Professional Computer Solutions LLC for $40,939.00 30

8. UNFINISHED BUSINESS

a) Policy 45C – Smoking Policy 31

b) Policy #46C– Hearing Conservation Program 32-33

c) Complete 2019 Board Evaluation 34-35

9. INFORMATION ITEMS

a) CEO Travel 36

b) Board attendance at regular meetings 37

c) CEO Self Evaluation – handout

10. OTHER ITEMS

a) Policy Review:

• Policy # 48B – Street Lights

• Policy # 49B – Confidentiality of Personnel Records

11. EXECUTIVE SESSION

12. PENDING AGENDA

a) Review Board Evaluation Quarterly (January/April/July/October)

b) CEC Annual Meeting – Monday, March 23, 2020

c) CEO Evaluation – March

13. BOARD PENDING EVENTS CALENDAR 38

14. SUMMARY OF BOARD DIRECTION TO CEO

15. BOARD COMMENTS

16. ADJOURNMENT

Alaska law sets forth the reason for holding an executive session. In moving for an executive session, the reason should be set forth in one of the motions as outlined:

1. Financial: I move that the Board go into executive session to discuss _______________ (brief description of subject matter, i.e., status of labor negotiations, a potential property acquisition, etc.), the immediate knowledge of which would clearly have an adverse effect on the finances of the cooperative.

2. Legal: I move that the Board go into executive session to discuss with counsel _______________ (brief description of subject matter, i.e., status of the lawsuit Smith v. Cooperative, proposed contract with Acme Corp., etc.) the immediate knowledge of which could have an adverse effect on the legal position of the cooperative.

3. Prejudice Character: I move that the Board go into executive session to discuss ________________ (the letter from John Smith, the article in the newspaper, etc.), that could tend to prejudice the reputation and character of ___________________ (name of person).