Cordova Electric Cooperative

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Cordova Electric Cooperative

January 2019

CORDOVA ELECTRIC COOPERATIVE, INC.

REGULAR BOARD MEETING

January 23, 2019

The Regular Meeting of the Board of Directors of Cordova Electric Cooperative, Inc. was called to order at 6:00 p.m. by Chairman Pegau. Members present were Cook, Cooper, Phillips, and Srb. Director Faulkner participated via teleconference. Director Johnson was absent. Also present were CEO Koplin, Manager of Administration & Finance Merritt, Executive Assistant/HR Bailer (Recorder), Manager of Generation and Distribution Newlun, and Project & Technology Coordinator Kuntz.

MEMBERSHIP PARTICIPATION

None

APPROVAL OF AGENDA

Cooper moved and Phillips seconded to approve the agenda as presented. Voice vote:

Unanimous. Motion carried.

CONSENT AGENDA

Faulkner moved and Cook seconded to approve the consent agenda that includes the following:

  1. Minutes of December 28, 2018 Board Meeting
  2. Minutes of Special Meeting of January 6, 2019
  3. Approve New Members 10/1/18 – 1/17/19

Voice vote: Unanimous. Motion carried.

MANAGEMENT REPORTS

CEO REPORTS

CEO Written Report

CEO Travel: I will be presenting at DistribuTECH in New Orleans February 6,7 and meeting with Mitsubishi regarding their heat pump product lines and multiple smart grid and RADIANCE project vendors and their technologies. My next Energy Advisory Committee Meeting is on March 13, 14 in Washington, DC, which I plan to precede with a presentation at NRECA’s TECHAdvantage on March 11th and 12th in Florida with a week’s vacation beforehand – I will be covering R/T airfare to Florida and lodging/expenses for personal time except the 4 days for NRECA TECHAdvantage and EAC meetings (EAC will pay for 2 of those days).

Christmas Decorating Contest: We received positive feedback from CDV Jr/Sr High School and Elementary School – Students and faculty enjoyed challenge. 11th grade and 5th grade took the award, which was $100, same as City wide Christmas contest.

Interest Rates: The variable rate is holding steady, while short term rates continue to drop below variable and long term stay steady around 5%.

Crater Lake Update: I am working with the Native Village of Eyak on a possible Tribal Grant application, and we are preparing to perform a pumped storage analysis for the RADIANCE project – one of its deliverables.

Hydro Maintenance and Project work: We are busy scheduling and planning budgeted 2019 work plan projects.

RADIANCE Update: We are holding technical interchange meetings in Cordova this week, have reviewed our work plan and budgets, and are excited for the projects we will be working on this year.

Battery Electric Energy Storage (BESS) Project Update:

We are wrapping up final design and hope to be ordering materials soon. We reviewed budgets and scope and are fairly well on track. I will be working on project reimbursements with Sandia Labs and the Department of Energy the latter half of this month.

Power Creek Road Repairs: The project is planned for summer of 2019 and will not require a contribution from CEC. I am reviewing Alaska Department of Transportation’s plans to provide feedback on our Power Creek transmission line location and depth in the new design.

Budget:

I meet with the Native Village of Eyak Tribal Council (NVE) to discuss our headquarters maintenance and potential sale plan and will be working with the Executive Director to propose a sales/lease arrangement to you the CEC Board and the NVE Tribal Council.

Solar Update: We resubmitted a solar grant application to the Solar Energy Technology Office (SETO) and I will keep you posted on progress. The Eyak Preservation Council (EPC) draft report is completed. I have reviewed and edited and hope to have a final report in the February board packet and a presentation by EPC.

Human Resources: The engineering position started advertising this week.

CEO Verbal Report

Discussion on various topics included in the CEO’s written report. Koplin mentioned what was discussed at the Radiance meeting held in Cordova last week.

CEO Koplin reviewed his self-evaluation.

GENERATION & DISTRIBUTION REPORT

Noted

ADMINISTRATIVE REPORTS.

Merritt mentioned the engagement letter that was received yesterday from Moss Adams, CEC’s auditors, which was given to Director’s as a handout at the meeting.

Merritt mentioned the following reports were included in the packet and asked if there were any questions.

  • Revenue Report for December
  • Cash Flow Analysis for December
  • Cash Disbursements for December
  • Purchase Order Report
  • Generation and Sales Statistics

NEW BUSINESS

Appointment of Tally/Election Committee – Phillips moved and Cooper seconded to approve Lisa Laird, Marleen Moffitt, Diana Rubio, and Ruth Steele for the 2019 Tally/Election Committee. Discussion. Voice vote: Unanimous. Motion carried.

Board Self Evaluation – The Board conducted their self-evaluation.

UNFINISHED BUSINESS

Review Long Term Goals – Board reviewed and revised.

Strategic Planning – Board reviewed/discussed Strategic Plan.

INFORMATION ITEMS

CEO Travel – Noted

OTHER ITEMS

Policy Review

  • Policy #23B – Performance of Special Services for Members, Employees and Individuals – noted
  • Policy #24C – Adjustments in Employee or Director’s Accounts – noted

EXECUTIVE SESSION

None

PENDING AGENDA

  • Audit – Week of February 11, 2019 (Auditors arrive Feb. 10)
  • 2019 Annual Meeting – Monday, March 25, 2019
  • Board Self-Evaluation & Development – January
  • CEO Evaluation
  • Invite Eyak Preservation Council to present Solar report

BOARD PENDING EVENTS CALENDAR – Noted

SUMMARY OF BOARD DIRECTION TO CEO

  • Email CEO Self-evaluation to Board
  • Ask Nominating Committee Chair to address the Board at the February meeting

BOARD COMMENTS

Cooper – Thanked Board and staff for their effort and work.

Srb – Apologized for being late. She had a class scheduled for tonight but it was cancelled so was able to attend the meeting.

Cook – Thanked Board and staff. 

Phillips – Thanked staff for their hard work. Thanked the Board.

Pegau – Thanked Board for coming to the meeting prepared for the Board Self-Evaluation and Strategic Plan. Thanks to staff.

Phillips moved and Cooper seconded to adjourn the meeting at 8:25 p.m.

____________________________________

Date Approved Secretary/Treasurer

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